Maintenance of Assembly.

Maintenance of Assembly.

At 1^st we should open the peachtree software, than go the TAB and than select Tasks,

After that a form will open and having details about,

Vendor id, to whom we send order

Date at which goods are shipped

Description

Item name, city

Maintenance of inventory items

Maintenance of inventory items

At 1^st open peachtree software after that from the above TABS, open maintain and than go to inventory items

This window will appear

In general add the item idd

Than write description and than item type

After that select the unit as well

Add GL sales account, GL inventory account and GL cost of goods account

Than select the other tab Custom fields

Here add the name of alternate customer, substation and any special note.

Than open the other window History and add the details

Period history, number of units sold, sales and unit received.

General Journal Entry

General Journal Entry

At 1^st open peachtree after that

After that go the tasks and select General Journal Entry

After this window will appear

In this form select date and reference number so that according to it you will make a transactions

Add DETAILS OF GL account and description.

Prepare reports.

Prepare reports.

At 1^st open peachtree software

Than go to the reports and select General ledger

After selecting it, this window will appear where report area, report list & report description has been given.

Report area

1.    Account payable

Lists each customer with outstanding invoices sorted in the appropriate aging categories. Set up aging categories in Customer Defaults.

2.    Account receivable

Lists each vendor with outstanding invoices sorted in the appropriate aging categories. Set up aging categories in Vendor Defaults.

3.    Payroll

Lists all payroll checks. If the default options are accepted, the report includes all the checks printed and unprinted for the current accounting period.

4.    General ledger

5.     

Lists all transactions in a cash account, along with a running balance.

6.    Financial statement

7.    Lists all assets, liabilities, and capital of a business entity as of a specific date, such as the last day of an accounting period or the last day of the year.

8.    Inventory

Lists the general ledger transactions that were generated when assemblies were built or unbuilt in Build/Unbuild Assemblies from the Tasks menu.

9.    Job report

The Cost Code List report lists all job cost codes entered in this company

10.                       Account reconciliation

Shows the information from the last bank reconciliation. This report can be either a summary report or a detail report that shows unclear transactions.

11.                       Time, expense report

Lists unbilled tickets with aging information, based on the accounts receivable aging brackets set up in Customer Defaults.

Report list

It contains many different forms

Global

Global

at 1^st open peachtree software

than go the options and select Global

After selecting this window will appear

Select option manual, and than add decimals you desire.

Automatic option will add decimals automatically.

Hide general ledger account

By checking the option of account receivable, account payable and payroll entry will hide.

Other options

Checking of this option enable us to.

Warn if a record was changed but not save

Hide inactive records

Recalculate cash balance automatically in receipts, payments and payroll entry.

Use time slips accounting links

Next is general

Improve performance, can be made by making check and uncheck the options which are given.

Line item entry display

Select this option after adding debit and credit data.

Don’t print total page lengths in headers

Don’t show quantity on hand in inventory item lookup lists

smart data entry

Automatic field completion

Drop down lists displays automatically

by checking or un checking

colour scheme

different options are available select whatever you want.

Next is peachtree partners

3 options, low, medium and high

Medium option is recommended

Last is spelling

You can make many options checked and unchecked here

Peachtree spell check

Than spell check options are given tab for dictionary is also available

Than running options

Maintain of receipt.

Maintain of receipt.

Firstly open peachtree software,

Go to the tasks and select receipt

This window will appear

Deposit ticket id number which is given on bank cheque

Customer id is added

Add reference, receipt number given on sales and date and add receipt amount

Name address city country has been added

Quantity item and unit price has been added

At the ends save it

Maintain sales invoice

Maintain sales invoice

1^st step: open peachtree software

After that just go to the tool bar, and select task and than SALES INVOICE

This window will appear

Here at firs add  the customer idd

Select the invoice number and date

The products which have been sold and quantity of the products

The price at which products had been sold

Ship means that what mean of transport you’re using to send the products

Name, address 1 , address2  city, country , st, zip everything is fulfilled

Items, quantity and amount have to be filled

easy to made Quotes/ sales order, QUOTES

Quotes/ sales order, QUOTES

At first open peachtree software after that

Here select the option task and than select quotes

This window will appear

Enter the costumer id and

Date, good thru, good no, everything which is mentioned in the form have to be filled as required.

To whom it is shipped, address line 1 , address line 2, name , city , country, st and zip

All the details have to be filled

Than add quantity, item, description, and unit price.

Vendor Credit Memo

At first open the software peachtress after that go the task and here now click on the option Vendor credit memo

Here a window like this will appear

Select the vendor id to whom you want to returned the things and after that add his invoice number

As you select the vendor than you select the invoice number and than

Entered the numbers of goods which you want to returned, and than select ohk

At the end save this data. And go for further entries

easy to understand , purchase order, guideline.

How to make purchase order?

Select navigation aids

At first you will open the tab and select purchase, from the task menu.

Than at down select purchases than

After that

Add all the details regarding to vendor, add date and than select good thru date. PO No,

Quantity can be added, items are already in record, and unit price is selected by us.

To whom you will ship it, his address than name, than two addresses options are given,

City, country and code, st and zip everything is given in form has to be filled

Quantity is entered as per order, items are already there, just have to select them 

Maintain Charts of Accounts

General Ledger

Maintains menu , than select option chart of accounts

This window will appear

Than you see window account id , description an account type.

Here you fill your information according to the account types and payments

Here you fill account id than description and than add account type 

Maintain Of Vendor?

At first open Peachtree Software.

Open an existing company than go to the Maintain tab and here click on vendors

A window opens like

1^st tab is

Here options, are filled, Vendor ID which had been a lot by us

Name of vendor

Than Contact to whom we will make our dealing

Account no where entry has bee done

Address to where dealing have to be send

City , St zip where  information is given

Country to where from we are dealing

Vendor type, telephone numbers are given to times, if one number is going busy than contact on the other number

Fax, email and website all are filled.

 

In the next tab

Purchase defaults

Purchase rep person who is representating company Inventory Account

Purchase Account, account where entries are made.

All other information has been filled as required

3^rd tab Customs Fields

Office manager who will be the manager

Account rep

Special note any special line given to the customer

Further options can also be use as required.

How to maintain the customers?

Open peachtress software

Click on the top option Maintain  than go to Default Information

And than customers

This window will open

In payment terms we can set the option according to our choice

COD means cash on delivery

Prepaid, option is given when they made payment on time with discounting

Due in number of days is a term when net due days from receiving the payment from customers with discounting and discount percentage

Due in next month is same except the option of due months

We give account number in GL account number

We give account number is discount GL account

Next tab is Account Aging

This will give the maximum limit of permanent from customers. Date can be set according to invoice and due date.

Custom field is used to enter about extra information for the customer

You can add another question, information regarding your customers.

Its annual rate

Its minimum charges

If the balance is above the payment what percentage will be charged?

How to Maintain Customers Prospects?

·        1^st step open PeachTree Software

·       

Click on Open an existing company.

Than click on browse choose the folder address with respect to where your company is place.

Than your software is opened

2^nd step

Select the option Customers Prospects

Than one by one fills the options

Customer id, name, contact, address, telephone 1

After that if you want to add more addresses of your customer from where you landed material, purchase, send of invoice addresses

You can click on the option Bill To Address

And get 1-9 options to add different address

Than open another window

In option GL sale account you can put account id sale account 410

Than open p. o # before the system is not computerize but now its advance and computerize

Payment default window will show your address and some other options if so needed to fill them up if he is dealing in credit card

Customer field window  to tell about the further contacts in case of any other delivery

At last history window will let you know about the transactions incurred

How to maintain the customers?

Open peachtress software

Click on the top option Maintain  than go to Default Information

And than customers

This window will open

In payment terms we can set the option according to our choice

COD means cash on delivery

Prepaid, option is given when they made payment on time with discounting

Due in number of days is a term when net due days from receiving the payment from customers with discounting and discount percentage

Due in next month is same except the option of due months

We give account number in GL account number

We give account number is discount GL account

Next tab is Account Aging

This will give the maximum limit of permanent from customers. Date can be set according to invoice and due date.

Custom field is used to enter about extra information for the customer

You can add another question, information regarding your customers.

Its annual rate

Its minimum charges

If the balance is above the payment what percentage will be charged?